Nominations Online Management System – privacy collection notice
This privacy collection notice applies to the Nominations Online Management System for state and local government elections.
On this page
What personal information do we collect from the Nominations Online Management System?
When you create an account to use the Nominations Online Management System the NSW Electoral Commission will collect your personal information such as your email address and mobile phone number. You will be issued a new Login ID for each election event.
The NSW Electoral Commission will be collecting click stream data when you create an account and use the Nominations Online Management System (refer to the Website privacy statement for details).
The NSW Electoral Commission will collect all the content you enter and save to lodge a nomination via the Nominations Online Management System. This information includes names, contact details, details of nominators, group details, bank account details, and related declarations as applicable.
Why do we collect personal information from the Nominations Online Management System?
The NSW Electoral Commission may use personal information collected from the Nominations Online Management System to:
- manage system access
- contact the user of the system, a nominee or nominator about a nomination (including via SMS, email or telephone)
- verify the identity of persons associated with a nomination
- ascertain whether a nomination is compliant with applicable laws
- make decisions with respect to a nomination
- process and manage a nomination including deposits
- send communications or reminders about a person’s statutory obligations
- send invitations to participate in information sessions
- invite feedback about the system and improve and review its services (including identifying resource needs, evaluating outcomes, and staff training)
- publish on its website or make available for public inspection information about a candidate (discussed further below)
- undertake its legislative functions with respect to the election for example ascertaining whether the election will be contested, the production and distribution of ballot papers and the publication of elections results
- support its other legislative functions with respect to public funding, political donations and electoral expenditure, and as otherwise authorised or required by law.
Data collected as click stream data and cookies may be used to maintain, secure and improve NSW Electoral Commission websites and enhance your experience when using them (refer to the Website privacy statement for details).
Who will access your personal information you provide us?
Apart from information that is required to be announced, published or made available for public inspection, access to information collected from the Nominations Online Management System is generally restricted to staff and contractors with a business need to do so.
The NSW Electoral Commission must disclose your information if lawfully required and may also do so in other cases if lawfully authorised, for example, to other investigative agencies for law enforcement purposes.
Local government elections
In relation to local government elections, the NSW Electoral Commission is required to publish on its website the full names of persons proposed for nomination and the enrolled suburb, town or other locality (as stated on the nomination paper) until close of nominations.
After nomination day, the NSW Electoral Commission is required to make available for public inspection a candidate information sheet at the office of the returning officer. An electoral official at each polling place is to ensure that a copy of each candidate information sheet is displayed at the polling place. The NSW Electoral Commission is required to publish candidate information sheets on its website until at least election day.
State elections
In relation to state elections, if a poll is required to take place for an election the Electoral Commissioner must publish on its website the candidate’s name, and the suburb, town or other locality of the enrolled address of each candidate (as stated on the nomination paper).
A nomination must be accompanied by a child protection declaration (applies only to state elections). Child protection declarations are also required to be made public by the NSW Electoral Commission and are provided to the Children’s Guardian. The Children’s Guardian must, as soon as practicable after receiving a copy of a child protection declaration, investigate the accuracy of the declaration. The Children’s Guardian must prepare a report on the results of those investigations.
The report is to be presented to the Presiding Officer of the House of Parliament to which the persons concerned have been elected. The report is then laid before that House. If elected, a candidate’s contact details are provided to parliament.
Are you required to provide us the personal information we collect?
For those who do not wish to use the Nominations Online Management System to lodge a nomination for an election, nomination forms are available for download from the NSW Electoral Commission website or from a returning officer’s office.
The supply of the information on a nomination form is compulsory and failure to provide all the information requested will prevent the processing of that nomination.
Can you access or amend the information you provide us?
You will create a unique Login ID using an email address and mobile phone number (that is only relevant for a specific election event). You cannot change the email address used for your Login ID once you open an account.
If you have not lodged a nomination, you may log back into the Nominations Online Management System to access and amend the entries you made.
After you lodge a nomination, it cannot be amended. If a correction is required, the nomination may be withdrawn and a new nomination submitted prior to 12 noon on nomination day.
The Nominations Online Management System is available in relation to a specific election event. Once that event is over you will no longer be able to access the system.
For more information on how to access and request to correct your personal information please refer the NSW Electoral Commission’s Privacy Management Plan.
Further information
If you have questions about using the Nominations Online Management System, you may use the form available on our webpage, Contact us or telephone 1300 022 011.
The NSW Electoral Commission’s Privacy Management Plan provides general information about how the NSW Electoral Commission’s manages personal information.
If you have concerns about the collection, use, disclosure or storage of personal information, you may contact the Privacy Officer by emailing privacy@elections.nsw.gov.au.
The NSW Electoral Commission’s head office is located at 231 Elizabeth Street, Sydney NSW 2000.